Committee Position Descriptions

These are the committee positions that are available for nomination for the 2018 season and their respective roles and responsibilities. Please read the description and then go here: http://melbourneunisoftball.org.au/committee-nomination-form/

Executive Positions

President

  • Manage committee
  • Communicate and maintain good relationships with MU Sport
  • Represent MUSC
  • Facilitate club activities
  • Ensure budgeting and planning carried out in accordance with members’ interests
  • Maintain vision
  • Big picture thinking – who is doing what
  • Make decision if committee comes to a standstill
  • Address player enquiries and lead other recruitment activities
  • Facilitate Australian University Games (Unigames) team

**Preference for an MU student to fill this role

Vice-President

  • Be present when President away and fulfill relevant duties
  • Should be included in all communications undertaken by the President
  • Support committee with executing tasks as required
  • Arrange and manage sponsorships for club (too coordinate with Social Coordinator)

**The intent of this role is to prepare to be President in future years

Secretary

  • Committee meetings (scheduling, agenda, minutes)
  • Central point for club communications including in-person and online
  • Maintain club documentation (policies / reports / club handbook)
  • Address player enquiries
  • Maintain register of members

Treasurers (2 positions)

  • Provide advice to the Committee in their management of the Club finances
  • Administer all financial affairs of the Club
  • Lead the annual budget process and ensure an appropriate annual budget is provided to the Committee for approval
  • Ensure development and Committee review of financial policies and procedures
  • Support any required auditing processes
  • Receipt of all incoming monies and bank accordingly; arrange and dispatch invoices as required
  • Pay all accounts and maintain accurate records of all income and expenditure
  • Ensure that all receipts and payments concur with bank deposits and withdrawals
  • Financial reports – present at regular committee meetings and prepare an annual report
  • Manage player registration payments and records of payments
  • Be a signatory on club bank account

Non-Executive Positions

Head Coach

  • Coordinate coaches
    • Manage all team coaches, ensure training and game attendance or arrange coach replacements
    • Liaise with coaches regarding player feedback
    • Set up Batting training schedule (any changes to be managed by individual coaches)
  • Coaching role (as required) – training and match day
  • Team allocations: sort players into appropriately graded teams in conjunction with individual team coaches
  • Develop new coaches

Club Manager

  • Manage equipment and uniforms
    • Ensure appropriate equipment/uniforms available for training sessions, tournaments, and games (coaches to advise requirements for individual training plans)
    • Raise any equipment/uniforms purchasing requirements with the committee
  • Player movement requests
    • Ensure coaches have put in necessary requests for player movements between teams
  • Teamer Notifications
    • Generate Teamer invites for all players (team coaches to follow up players)
  •  Attend MSA Management Meetings (or find a replacement) and relay information back to committee
  • Organise weekly line umpires

Social Coordinator

  • Plan social events for club:
    • Keep calendar of events
    • Lead organization of key events (forming sub-committees as required):
      • Mid-season and end of season trip
        • Includes plan and purchase of food, car pool arrangements
      • Fundraising events (including Trivia night)
      • Inter-club events
      • Presentation night
  • Support media and marketing coordinator with fundraising activities

Media and Marketing Coordinator

  • Promote the club in a professional and appropriate manner
  • Manage all club social media communication
  • Manage club marketing and fundraising activities
  • Ensure website kept up to date

If you have a suggestion for a committee position, please let us know at our Annual General Meeting!

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